It is becoming more and more common for offices and organizations all over the word to promote a paper less environment. This basically means that such offices take active steps to ensure that most of its correspondence and work takes place through electronic means and uses paper only when absolutely necessary. When opting for a paper free environment it is important that staff members are taught how to scan.
In an attempt to make sure that their employees have a good understanding of proper ways to use the scanner, companies strive to conduct short training sessions. This not only equips employees with some extra knowledge and skills but also helps create awareness towards proper ways to follow a paper free culture.
Conducting such practices around the office is a great way to not only reduce the amount of paper that is used, but to also reduce a significant amount of cost that is associated with the purchase of paper, and ink cartridges. Keeping such practices at a corporate level requires image results to be high in resolution and quality. Quality can be maintained by keeping a few steps in mind.
The first thing to keep an eye on is the page that requires scanning. If the page has color elements on it, then setting on the main machine should be changed in a way that the color tones do not differ from the original in any way. Settings of the machine itself will also need to only be altered when dealing with pages that are dull photocopies of originals. These pages are usually run down and require finer settings to ensure they are readable.
Pages that only contain material printed on them in black ink need minimal settings and are the easiest to get good scanned images. When using a scanner it is necessary to bear certain things in mind. The size of the paper needs special focus as it will greatly determine the quality of the resulting image.
In the event that the page which requires scanning is actually a little bit smaller than the complete scanner screen then the image will have a thick black border. This happens because of the empty space that remains at the edges which will always come out black. This problem can be easily taken care of by placing a blank sheet of paper over the document which covers the edges.
The condition of the document should also be thoroughly inspected and any turned edges or creases within the page should be smoothed over. This is especially important for crumpled or folded pages as the groves in such papers can cause bad or blurry results.
Different machines have some software that allows a user to make certain small or large scale adjustments to the images. These can also help in clearing blurs or broken pixels.
This is a great way to isolate certain parts of confidential documents and only obtain image scans of the necessary area of the page. It is easy to find self help videos teaching how to scan on the internet which contain some good tips to get the best result.
In an attempt to make sure that their employees have a good understanding of proper ways to use the scanner, companies strive to conduct short training sessions. This not only equips employees with some extra knowledge and skills but also helps create awareness towards proper ways to follow a paper free culture.
Conducting such practices around the office is a great way to not only reduce the amount of paper that is used, but to also reduce a significant amount of cost that is associated with the purchase of paper, and ink cartridges. Keeping such practices at a corporate level requires image results to be high in resolution and quality. Quality can be maintained by keeping a few steps in mind.
The first thing to keep an eye on is the page that requires scanning. If the page has color elements on it, then setting on the main machine should be changed in a way that the color tones do not differ from the original in any way. Settings of the machine itself will also need to only be altered when dealing with pages that are dull photocopies of originals. These pages are usually run down and require finer settings to ensure they are readable.
Pages that only contain material printed on them in black ink need minimal settings and are the easiest to get good scanned images. When using a scanner it is necessary to bear certain things in mind. The size of the paper needs special focus as it will greatly determine the quality of the resulting image.
In the event that the page which requires scanning is actually a little bit smaller than the complete scanner screen then the image will have a thick black border. This happens because of the empty space that remains at the edges which will always come out black. This problem can be easily taken care of by placing a blank sheet of paper over the document which covers the edges.
The condition of the document should also be thoroughly inspected and any turned edges or creases within the page should be smoothed over. This is especially important for crumpled or folded pages as the groves in such papers can cause bad or blurry results.
Different machines have some software that allows a user to make certain small or large scale adjustments to the images. These can also help in clearing blurs or broken pixels.
This is a great way to isolate certain parts of confidential documents and only obtain image scans of the necessary area of the page. It is easy to find self help videos teaching how to scan on the internet which contain some good tips to get the best result.
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